Assistant Property Manager (M-7085)

Reports To:   VP, Operations – Central

POSITION SUMMARY: The Assistant Property Manager is responsible for performing day-to-day activities related to assisting the Property Manager in the management of seven commercial retail properties.

KEY RESPONSIBILITIES:

• Assist property manager with day-to-day operations of retail shopping centers. Create positive relationships with tenants, vendors and other team members.
• Assist in coordination and follow up of maintenance services to prioritize and dispatch service requests. Follow up to ensure timely completion.
• Assist in solicitation and preparation of vendor bids and contracts.
• Assist in rent collections including follow up on delinquencies and preparation of late notices.
• Track, code, and process vendor invoices using property management payable software.
• Conducts periodic property inspections, note deficiencies, suggest and implement solutions.
• Assist with tracking service contracts and certificates of insurance.
• Manage tenant certificates of insurance collection and coordination.
• Move-in/Move-out coordination including tracking construction documents, permits, welcome letters, certificates of insurance, processing tenant improvement reimbursements etc.
• Assist in planning, preparing and implementing operating budgets for properties, assist in planning for long-term financial goals and objectives.
• Assist with other Property Management and/or accounting duties as needed.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIRED:

• High school diploma required. Bachelor's degree preferred.
• 1-3 years of commercial retail real estate management experience preferred.
• Valid driver’s license and private vehicle transportation.
• Proficient in Microsoft Word and Excel. Able to create spreadsheets, utilize formulas and tables.
• Experience with Microsoft O365, MRI or other property accounting software and AvidExchange or other bill pay software preferred.