Property Manager (M-6967)

Our client is a privately held family office with a long-standing history of owning, developing, and managing commercial real estate in Central Florida. Their portfolio includes a large outdoor retail power center, a small shopping plaza, and multiple office buildings—including two historic properties in downtown Orlando. They operate with a tight-knit team in a laid-back, non-corporate environment that values trust, agency, independence, and long-term relationships.

JOB SUMMARY:

Our client is looking for a highly capable Commercial Property Manager to take ownership of the day-to-day management of their commercial portfolio. This role is ideal for someone who thrives in a hands-on environment, enjoys solving problems, and values a collaborative team culture. You’ll work directly with ownership and alongside the bookkeeper to ensure the portfolio runs smoothly. If you’re tired of rigid corporate structures and prefer a more personal, down-to-earth setting — this is the opportunity for you. Commercial retail and office building property management experience is required.

KEY RESPONSIBILITIES:

Property Oversight & Tenant Relations

Oversee daily operations across:

• A retail power center with 25 tenants (NNN & Modified Gross leases).
• A property owners association for the retail power center.
• A shopping plaza with four tenants.
• Three office buildings, including two historic properties (approx. 20 tenants).
• Serve as the primary contact for all tenant matters.
• Issue lease-related notices and enforce compliance with lease terms.
• Manage move-ins/move-outs, service requests, and tenant coordination.
• Must be available after hours to respond to emergency calls from tenants, fire department, elevator vendors, and other urgent property matters.
• Insurance renewals.

Financial Management & CAM Reconciliations

• Complete annual CAM reconciliations for both NNN and Modified Gross leases.
• Collaborate with internal bookkeeper on invoice coding, expense tracking, and reconciliation.
• Manage tenant billing for water usage and POA dues at the retail power center.
• Preparing annual operating budgets for each property.
• Coordination with accountant.
• Mortgage compliance reporting.

Lease Administration

• Maintain lease data and abstracts in Yardi.
• Track expirations and assist with lease amendments, renewals, and escalations.
• Ensure accurate rent and reimbursement billing.

Maintenance & Vendor Management

• Schedule and supervise property maintenance and capital projects.
• Oversee vendor contracts and services (landscaping, janitorial, HVAC, etc.).
• Ensure safety and ADA compliance, particularly at historic office sites.

Reporting & Ownership Communication

• Prepare monthly financial and operational reports (rent rolls, occupancy, variances).
• Prepare collection reports for ownership.
• Track open issues and communicate regularly with ownership.

QUALIFICATIONS:

• Minimum 5 years of commercial property management experience.
• Proficient in Yardi property management software.
• Experience with retail power centers and office buildings, including historic properties.
• CAM reconciliation and accounting experience required.
• Strong written and verbal communication skills.
• Ability to manage multiple properties and priorities independently.